Job Order Detail

Description

AITC-SK is a dynamic organization dedicated to connecting students with agriculture. We are seeking a highly organized and detail-oriented Executive Assistant to provide support to our Executive Director and Leadership Team. If you are passionate about agriculture and education, and thrive in a fast-paced environment, we encourage you to apply!
Responsibilities:
Provide comprehensive administrative support to the Executive Director, including managing calendars, scheduling meetings, preparing correspondence, and handling travel arrangements.
Provide comprehensive administrative support to the Leadership Team, including proactive meeting support (attending, recording minutes, and managing action items).
Support the Executive Director in their work with the Board of Directors, including preparing board meeting materials, coordinating meeting logistics, and managing follow-up actions.
Coordinate staff meeting details, including scheduling, sending invitations, and preparing meeting materials in collaboration with the Executive Director.
Maintain accurate and organized records, both physical and digital.
Assist with the preparation of reports, presentations, and other documents.
Manage incoming and outgoing communications, including email, phone calls, and mail.
Support special projects and events as needed.
Proactively anticipate the Executive Director's and Leadership Team's needs and provide seamless support.
Maintain strict confidentiality regarding sensitive information.
Demonstrate excellent judgment and discretion in handling various situations.
Qualifications:
Proven experience as an Executive Assistant or in a similar administrative role.
Exceptional organizational skills and attention to detail.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite.
Experience working with a Board of Directors is an asset.
Knowledge of or interest in agriculture is an asset.
Experience with DonorPerfect is an asset.