Job Order Detail

Description

The Office Administrator position at Paramedic Services Chiefs of Saskatchewan (PSCS) is a full-time, dynamic role based in Saskatoon, Saskatchewan. PSCS works with the EMS profession and stakeholders to ensure high-quality, accountable patient care in Saskatchewan, advocating for ground emergency medical services across the province.
General Accountability:
The Office Administrator will manage the day-to-day operations of the PSCS office, supporting the Board and members. Responsibilities include:
Financial Administration (40% of the role): Using QuickBooks for financial tasks, including preparing financial statements, budgeting, and year-end processes.
Event Management (35% of the role): Coordinating key events, such as the annual convention and smaller meetings.
Providing administrative support, including email management, preparing agendas, meeting summaries, and correspondence.
Qualifications:
Education: An undergraduate degree with training in accounting and event management.
Experience: Minimum of five years in progressively responsible roles, including bookkeeping, event management, office administration, and working with boards.
Proficiency in QuickBooks, Microsoft Office, Adobe Acrobat Pro DC, and tools like Joomla and Teams.
Strong interpersonal, communication, and organizational skills.
Ability to work independently and manage competing priorities under pressure.
A Saskatchewan drivers license and access to a vehicle for occasional travel.
Key Responsibilities:
Represent PSCS professionally in all external communications.
Manage financial tasks using QuickBooks (monthly statements, invoicing, year end requirements, budgeting, etc.)
Coordinate the annual convention and smaller meetings, managing logistics, exhibitors, and attendees.
Support the Board of Directors by preparing meeting agendas, correspondence, and minutes.
Social media management and website updates for PSCS.
Set up and manage virtual and in-person meetings