Job Order Detail

Description

The City of Prince Albert is currently seeking a full-time, permanent Confidential Secretary to provide confidential administrative and secretarial support primarily within the City Managers Office with additional administrative support to the Mayors Office.This position requires a high degree of confidentiality, accountability, attention to detail, time management, inter-departmental coordination, and superior written and verbal communication skills.

Principle Duties & Responsibilities:
Responsible for providing superior administrative support to the City Manager and Executive Assistant with additional support to the Mayors Office and Executive Leadership Team.
Responsible for calendar management and meeting coordination within the City Manager and/or Mayor work schedules.
Support planning and execution of meetings and events on behalf of the City Manager and/or Mayor including scheduling, booking of facilities/boardrooms, set up, catering arrangements
Manage office correspondence with an understanding of prioritizing action of emerging issues and time-sensitive material.
Monitor and assist with facilitating approval of Council and Committee reports within established timelines for meeting agendas.
Maintain records management systems for the storage, retrieval and disposal of physical and electronic records.
Respond to a wide range of issues including inquiries received from City Council, stakeholders and the public, determining appropriate action with follow-up as required.
Compose, edit and distribute professional business correspondence through effective written communication.

Required Qualifications:
Diploma or Certificate related to office education from a recognized post-secondary institute.
Minimum three (3) years of related experience supporting senior leaders, preferably in a political or executive setting.