Job Order Detail

Description

The City of Prince Albert invites applications for the permanent part time position of Confidential Secretary in the Mayor's Office. The Confidential Secretary will provide confidential administrative and secretarial support primarily within the Mayors Office with additional administrative support to the City Managers Office. This position requires a high degree of confidentiality, accountability, attention to detail, time management, inter-departmental coordination, and superior written and verbal communication skills.

The hours for this position will be a maximum of 55 hours every two weeks. The schedule could fluctuate depending on the needs of the office.

Principle Duties & Responsibilities:
Responsible for providing superior administrative support to the Mayor, City Council and Executive Assistant with additional support to the City Managers Office and Executive Leadership Team.
Responsible for calendar management and meeting coordination within the Mayor and/or City Managers work schedules.
Support planning and execution of meetings and events on behalf of the Mayor, City Council and/or City Manager including scheduling, booking of facilities/boardrooms, set up, catering arrangements and all related planning.
Manage office correspondence with an understanding of prioritizing action of emerging issues and time-sensitive material.
Prepare awards of merit, proclamations, mayor messages and advertisements.
Maintain records management systems for the storage, retrieval and disposal of physical and electronic records.
Compose, edit and distribute professional business correspondence through effective written communication.

Required Qualifications:
Diploma or Certificate related to office education from a recognized post-secondary institute.
Minimum three (3) years of related experience supporting senior leaders, preferably in a political or executive setting.