Job Order Detail

Description

Specific Responsibilities
    Provides confidential administrative support to the Acting Director and President & CEO.
    Assist with the coordination of travel and accommodation arrangements for the President & CEO and Board of Governors as directed by the Acting Director.
    Monitors information flow; sometimes acting as a gatekeeper, ensuring the CEO & VP involvement in a project or decision-making process at the right moment.
    Proof-reads and contributes to correspondence and reports such as the Business Plan and Annual Report for the Acting Directors approval.
    Provides accurate document management support by composing and/or editing a variety of documents.  This includes many highly confidential correspondence, memoranda, contracts and proposals.
    Coordinate the preparation, compilation and distribution of information packages.
    Serve as a backup recorder at board meetings as required by the Acting Director.
    Develop and maintain filing systems.
    Provide research and analytical support for preparation of College reports.
    Takes action authorized during the Acting Directors absence, using initiative and judgment on matters requiring attention and decisions.  
    Works in collaboration with the executive team to ensure priorities are achieved.
    Maintains confidential records and files.
    Coordinates administrative supports as required by the Acting Director.
    Communicating with Northlands College employees as required on behalf of the President & CEO and Ups.
    Records Committee meetings and out-of-scope team meetings.
    Attends committee meetings outside of regular business hours such as regular Board/Committee Meetings.
    Perform other responsibilities and duties as may be assigned to move the Colleges vision and mission forward.

The term of the position is from ASAP till Feb 28, 2026.