Job Order Detail

Description

Position Summary:
We are seeking a detail-oriented and organized Logistics/Office Coordinator to provide comprehensive administrative and logistical support to the Plant Manager and Logistics Manager. This role will handle a variety of clerical tasks, coordinate shipping and logistics activities, and maintain accurate records for production, inventory, and safety. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills and a proactive approach to problem-solving.



Duties and Responsibilities:

Answer and direct phone calls to the appropriate departments or individuals.
Maintain and organize customer, employee, and production files, as well as safety documentation.
Ensure employee forms are up-to-date and easily accessible.
Monitor and maintain office supply levels to support smooth daily operations.
Update and manage the shipping calendar, scheduling outbound loads for multiple locations and 3rd-party suppliers.
Review orders and fulfillment details to ensure accuracy and completeness.
Prepare shipping documents in compliance with company standards.
Complete and send customer invoices in a timely and efficient manner.
Issue carrier purchase orders and ensure proper documentation.
Maintain and update tracking sheets for production and inventory.
Monitor and ensure adequate supplies of production and safety forms.
Record raw inventory receipts in Great Plains.
Enter daily production data accurately into Great Plains to ensure real-time visibility.


Experience Requirements:

Minimum 2 years of experience in administrative, office coordination, or logistics roles.
Experience with inventory tracking and shipping documentation preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Experience with ERP systems such as Great Plains is highly desirable.
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.