Job Order Detail

Description

An administrative assistant is responsible for a variety of tasks to help the office run smoothly. Their responsibilities include answering phones, scheduling appointments, and managing files.  

  
Responsibilities  

-Communication: Answer phones, emails, and in-person inquiries.

-Scheduling: Schedule meetings, appointments, and travel arrangements  

-Filing: Maintain filing systems, both manual and computer-based.  

-Inventory: Maintain office supplies, order new items, and research vendors  

-Data entry: Enter data and update administrative systems  

-Reports: Prepare reports, take meeting minutes  

-Coordination: Coordinate office procedures, repairs, and reservations  

-Confidentiality: Handle sensitive information with care  

-Referrals/Intakes  

-Reception: Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  

Skills  

-Strong organizational skills  

-Excellent time management skills  

-Excellent written and verbal communication skills  

-Ability to multitask  

-Proficiency in office software and technology  

-Ability to work independently  

  

Education/Experience:  

-Previous experience in an office environment  

-Valid Insurable Saskatchewan Drivers License is required  

-A police security check is required