Job Order Detail

Description

Pioneer Thinking Group is hiring an awesome admin assistant to support the operations.

The job duties and responsibilities for this position are as below:
Responding professionally and promptly to resolve tenants/shoppers inquires and requests;
Establishing strong working relationships with tenants, shoppers and vendors/trades;
Monitor check in and check out for trades;
Scheduling and conducting inspections;
Helping coordinate vendors/trades for deficiencies and repairs;
Conducting regular building inspections and documenting any deficiencies;
Working collaboratively with the Leasing team to support leasing activities;
Identifying opportunities to foster engagement within the building and with tenants.
    Handling & prioritizing workload independently; calendaring deadline; assisting with documents preparation; finalizing documents;   Collect & document client's requirements;
    Sort & file documents, file maintaining;
    Set up & maintain file system manually & using computerized information filing system;
    Process incoming & out coming mail manually & electronically;
    Send & receive documents using fax & electronic mail;
    Schedule appointments & meetings;
    Prepare, edit & proofread correspondence, invoices & reports;   Perform other general office work

Prior experience in office setting is required, real estate brokerage or management firm experiences will be given priority.