Job Order Detail

Description

Duties:
- Manages all general inquiries from the public and directs them as necessary
- Processes payments, assists with daily cash reconciliation and monthly bank reconciliations
- Responsible for all invoicing and accounts receivable functions for the City
- Tracks, maintains and orders office supplies
- Coordinates communications with the Executive Assistant, managing multiple emails, social media accounts and calendars, the Citys website and managing various City communication material (e.g.: posters, quarterly newsletter, etc.)
- Assists the planning & development department with permit processing, tracking and upkeep.
- Assists with various activities for staff and Council.
- Acts as a back-up for other Clerk 1 roles, as needed
- Assists in the application and reporting of various grants
- General filing and office upkeep
- All other duties as assigned by management

Required Qualifications
Education, Experience & Certifications
- High school diploma or equivalent
- 1+ years experience in an administrative role
- Valid drivers license
- First aid
- Satisfactory criminal record check
- Office administration diploma is an asset
- Prior municipal administration experience is an asset

Knowledge, Skills & Abilities
- Able to effectively prioritize tasks
- Exceptional communication skills (both verbal and written)
- Enjoys dealing with the public
- Diffuses tense situations quickly and with tact
- Possesses excellent interpersonal skills
- Able to work effectively with interruptions
- Highly organized with a keen attention to detail
- Strong working knowledge of Microsoft Office and Adobe Acrobat