Job Order Detail

Description

PRIMARY FOCUS
The Administrative Assistant for the Group Homes Service Area plays a pivotal role in providing administrative support and facilitating effective communication between clients, visitors, and department team members. This position reports to the General Manager of Group Homes and involves various administrative tasks including basic accounting, answering phones, and managing day-to-day operations within the Service Area.

KEY ACCOUNTABILITIES
Manage bookings and inquiries for the Group Home Bus and Van
Coordinate bookings for the Alexandra Training Room
Prepare letters, forms, and business documents as required.
Order and manage office supplies for the building and departments.
Complete filing, attend meetings, and take minutes as needed.
Support with copying, filing, and organizing documents.
Compile and distribute the Group Home Newsletter to families and stakeholders.
Manage Petty Cash requests and reconciliation.
Record team member training, oversee trust fund distribution, and manage visa invoices.
Code, record, and seek approval for invoicing.
Assist with various recruitment functions such as interviews, reference checks, and onboarding.
Maintain accurate records related to invoicing and resident information.
Support metrics tracking, resident list database maintenance, and LCC communications distribution
Assist with scheduling processes and contribute to monthly reporting.

QUALIFICATION
Completion of recognized Administrative Assistant course or equivalent
Minimum 2 years of experience in an administrative assistant capacity
Experience working with seniors is an asset