Job Order Detail

Description

We are looking for an Administrative Assistant to join our team. The Administrative Assistant performs administrative duties in support of managers and employees in the Inspection department. They assist management in upholding company policies and best practices in administrative tasks. Approximately 80-percent of the Administrative Assistant effort is utilized on creating inspection reports and invoices with the remaining 20-percent utilized on assisting management in overseeing and achieving department administration goals.

Key Responsibilities:
- Prepare, edit, and proofread reports, invoices, presentations, and other documents
- Provide front-desk coverage by managing phone system and greeting guests
- Manage incoming/outgoing shipments for inspection department projects and equipment
- Record and prepare minutes for meetings
- Order inspection supplies and maintain inventory
- Maintain record management systems, customer database, customer portals, and company lists
- Process credit card payments
- Book approved inspection employee testing and training
- Perform data entry for inspection services
- Maintain an organized and clean office environment


Required Qualifications:

Education
- Certificate or diploma in Office Administration or relevant field

Experience
- Experience in a professional office setting

Knowledge/Skills/Abilities
- Proficiency in Microsoft Office at an intermediate to expert level
- Proficiency in Adobe Acrobat
- Ability to type 60 wpm or greater
- Knowledge of standard office equipment such as scanner, multiline phone system, etc.

For more information, visit our website at https://kova.ca/careers