Job Order Detail

Description

Our growing company is hiring for a administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don'tt fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative assistant

    Answer all phone calls on main office phone lines including needs for operator assistance
    Provides administrative support to project managers and staff
    Proofreads and checks typed and other materials for accuracy, completeness and compliance with Authority and department standards, policies and procedures
    Maintains bidder and contractor databases
    Prepares, prints and distributes staff reports, checklists and related information for design and construction phases for Board review
    Assists project staff by preparing and/or typing memoranda, correspondence, and other technical documents using word processing, spreadsheet or database software and monitors progress and approvals, generates reports and develops materials for meetings
    Prepares travel and training requests
    Attend meetings as requested by the VP of Design & Construction, take thorough notes, distribute meeting summaries, and follow up on action items with agreed upon deadlines
    Assist with business development proposal preparation and presentations, as requested
    Be an active member of special projects teams such as supply chain, local store marketing, standards development, design and construction
    Responsible for Payroll, Accounts Receivable and Payable

Qualifications for construction administrative assistant

    Ability to be self-motivated and to perform duties independently
  
    3-5 years of experience in an Administrative capacity, preferably in the Construction Industry an asset but not required
  
Advanced knowledge in Excel and Quick books