Job Order Detail

Description

Key responsibilities but not limited to:
- Provide administrative support to various departments, executives, and staff members(i.e., coordinating calendars, organizing meetings, maintain licensing, file ledger assignments, client contracts, etc.)
Oversee the day-to-day operations of the office space, including maintenance, repairs, and ensuring a safe and efficient working environment.
Monitor and manage office supplies, equipment, and inventory. Order supplies as needed.
Facilitate communication between departments and ensure information flows smoothly within the organization.
Coordinate and manage special projects or initiatives as assigned by senior management.
Edit and format reports including grammar and spelling, ensuring the overall readability and effectiveness of the report meets quality standards
Assist in HR-related tasks, such as maintaining employee records. Collaborate with HR personnel when necessary.
Organize and coordinate office events, meetings, and conferences.
Troubleshoot basic technical issues or coordinate with Operations Manager for support.
Maintain and organize office records, files, and documents on OneDrive.
Provide excellent customer service to both internal and external stakeholders.
Address and resolve operational issues or conflicts as they arise.

Qualifications:
- Attention to detail, organizational skills, calendar and office management, e-file management, time management
- Effective oral and written communication skills
- Experienced and proficient using MicroSoft Office Suite (Word, Excel, PowerPoint, Teams, OneNote, SharePoint, etc)
- Maintain confidentiality of all work-related materials and conversations
- Adaptable and flexible with a busy office environment, multi-tasking
- Previous administrative experience preferred