Job Order Detail

Description

The Project Manager Assistant provides support to the Project Manager by providing administrative support related to all projects. The positions main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved. The Project Manager Assistant handles multiple projects within a fast-paced environment and is open to constant changes and challenges. The project manager assistant will be highly organized and able to manage multiple projects at once in the absence of day-to-day guidance.

Responsibilities:
- Maintain consistent communication with home and business owners, insurance adjusters, property managers, policy holders, tenants, sub-contractors, etc. on all aspects of emergency and restoration projects.
- Assist in the resolution of change requests, unforeseen additional work, and other issues. Ensure proper documentation of all changes to original estimate are secured, specifically written and signed change orders.
- Follow document file processes as set out by client service level agreements and in-house requirements.
- Ensure compliance with Company Health & Safety policies, procedures, and reporting requirements.
- Obtain inspections when completed.
- Ensure project documents are complete and current.
- Provide project accounting support, assist with approvals for Accounts Payable processing and client invoicing, budgets, and estimates.
- Learn industry estimating software

Skills/ Competencies Required:  
- Excellent telephone manner.
- Excellent verbal and written communication skills, grammar, spelling, etc.
- Excellent grasp of entire Microsoft Office suite.
- Self-motivated with the ability to take initiative and work in a fast-paced environment, handling competing demands.
- Highly organized and a stickler for detail.