Job Order Detail

Description

What you do:

    Oversee front reception by fielding incoming calls, greeting visitors, handling incoming and outgoing mail
    Order office supplies, arrange couriers, entering bank deposits
    Produce monthly and annual reports and prepare office correspondence for distribution
    Accounts receivable and payable support
    Coordinate travel arrangements, catering and meetings as necessary  
    Work closely with LMNOs external IT Service provider to maintain tech office equipment inventory, assist with budget, planning and ordering office equipment
    Manage and track software licenses
    Liaise with LMNOs building Landlord and contractors to coordinate office/building maintenance planning and scheduling
    Become an active member of LMNOs Occupational Health & Safety Committee scheduling meetings and taking minutes
    Bring awareness to environmental issues and work with the Sustainability Advisory Committee on concerns raised and opportunities to improve our environmental impact.
    Coordinate and facilitate the onboarding and offboarding processes

What you bring:
    Post-secondary diploma (example: Office Administrative Assistant)
    1-2 years of office administrative assistant and/or receptionist experience
    Proficient in the Microsoft Office Suite  
    Excellent written and verbal communication skills
    Multi-tasking and time management skills
    Organized and detail-oriented
    Valid drivers license & reliable vehicle
    Strong collaboration and teamwork skills
    Outgoing, friendly personality
    Positive, enthusiastic attitude
    Ability to work independently and show initiative
    Familiarity with Mac/Apple Products considered an asset