Job Order Detail

Description

Reporting to the Executive Assistant to the Associate Vice President, Advancement, the Department Administrator term position performs senior level office support, specialized support for both directors and managers, and skilled and confidential support to the out of scope (OOS) staff, while operating as a liaison for the Department with other external offices, Saskatchewan Polytechnic departments, and external agencies.

The Department Administrator handles administrative activities to fulfill institutional and department goals providing administrative expertise for the core function areas, including procedures and processes required for successful business operations, program implementation, lead working groups, and staff and clients on Advancement procedures. You will focus on departmental communication and special projects and initiatives, and provide administrative overview of financials, administrative compliance, filing and database management, and other duties and responsibilities such as:
- conducting research
- coordinating onboarding of new employees,
- managing communications,
- reviewing reports and financials,
- handling information requests,
- planning meetings,
- purchasing,
- travel arrangements ,
- maintaining calendars and schedules,

The department administrator provides effective representation and interaction with various external stakeholders including other educational institutes, agencies, vendors, business and industry and the public to answer queries or redirect stakeholders to the appropriate internal resources.