Job Order Detail

Description

Reporting to project manager, you will be responsible for daily administration to support all activities in office and on site.
This position will be based on an 8hours schedule, Monday-Friday; however, the candidate must be willing to work overtime when needed and hours may change based on the client's requirements.  

Job Duties
Promote a healthy and positive safe working environment for the company by showing effective leadership and participation in safety related matters.
Performs general office duties such as answers and screens telephone calls and directs enquiries and answers enquiries; greets customers, files documents.
Builds and maintains employee databases
Administer multiple work package instructions. Create and administer job setups for various projects.
Review and approve timesheets.
Create LEMs (labour, equipment, and material reports) and daily activity reports for the client.
Track cost of subcontractors and notify project controls of weekly costs incurred.
Request, track, and ensure proper approvals are in place from the client.
Maintain the filing system and site records as required including contractual documents and sub trade contract files.
Follow job close out procedures.
Assist where necessary in taking minutes during weekly internal meetings ? ensure actions are tasked and followed up with.
Complete monthly reporting that is required from project manager.

Qualifications
High School Diploma required, diploma in Office Administration is an asset.
Excellent time management skills, ability to meet deadlines in a fast-paced Construction Industry and work with minimal supervision.
Excellent communication skills are required, verbal and written.
Excellent Microsoft Word and Excel experience are required.
Knowledge of workplace safety rules, instructions and policies.