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Directwest, a division of SaskTel, is the exclusive provider of MySask411 and has been promoting Saskatchewan Small Businesses for over a hundred years.
The Sales Division of Directwest is seeking an Executive Assistant to support the Director of Sales. This position is responsible for the effective, efficient, and confidential support of the Sales team to ensure a high level of customer service and coordination of business activities. Duties include assisting, and being accountable for the overall success of the sales and solutions supports for both the Regina and Saskatoon offices. Additional skills required include the ability to work creatively and independently while displaying initiative and maintaining flexibility and adaptability in a changing environment.
Typical Duties:
1. Completes weekly, monthly, and quarterly reports for Sales and Operations.
2. Uses software to assign and review customer leads and opportunities and provide progress reports to Sales Management.
3. Assists Sales & Operations Management in invoice, product & Visa reconciliation.
4. Provides administrative assistance to the management team on special projects.
5. Assists with planning and oversight of training where required.
6. Coordinate the planning and logistics for various meetings and travel arrangements Some travel may be required.
7. Other ad hoc duties as assigned.
Qualifications:
1. Grade XII and a Diploma or Certificate in Office Education Administration or 2 years experience in a related role.
2. Strong interpersonal skills including excellent written and verbal communication skills.
5. Ability to work in a high stress environment under pressure and handle multiple priorities in order to meet demanding deadlines.
6. Demonstrated knowledge in Microsoft Office
7. Ability to perform with tact and diplomacy while maintaining a high degree of confidentiality.
See the full posting at www.directwest.com/careers
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Willing to travel overnight
- Valid driver's licence
- Travel expenses paid by employer
- Parking paid by employer
Specific Skills
- Prepare papers for consideration and presentation by executive committees and boards of directors
- Prepare and co-ordinate the preparation and submission of summary briefs and reports
- Prepare agendas
- Meet with individuals, special interest groups and others to discuss issues
- Make arrangements for committee, board and other meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Establish and co-ordinate administrative policies and procedures
- Conduct Research
- Compile Data
- Assess and recommend various courses of action based on meetings
- Analyze incoming and outgoing memoranda, submissions and reports
Work Setting
- Business or corporation
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Business Equipment and Computer Applications
- MS Excel
- MS PowerPoint
- MS Word
- Electronic Mail
- General office equipment
- Internet browser
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