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When applying please include competition number 2021-04-TFR-03 in the subject line of all emails.
Duties and responsibilities:
The Administrative Assistant provides administrative and clerical support to all departments at SaskAbilities Swift Current branch while performing full reception, switchboard, and dispatching duties.
Duties include:
- Answers and directs a multi-line switchboard, directing calls to appropriate employees and departments
- Coordinates daily Transit bookings, maintains Transit scheduling, and dispatches drivers
- Provides information for general enquiries made in person, by phone, or by email
- Oversees cash sales receipts for all departments and generates invoices through accounting system
- Prepares monies received for deposit and reconciliation reporting
- Facilitates the processing of accounts payable invoices and statements
- Other clerical tasks as needed
Qualifications:
Education:
- Business College Certificate (Minimum 1-year)
Experience:
- Prior work in office setting, including reception 6 months
Skills:
- Basic accounting skills
- Multi-line telephone technical and verbal skills
- Must have the ability to be interrupted by the phone and still stay focused on existing tasks
- Medium level computer skills - database, spreadsheets, word processing- and strong keyboarding/ data entry skills
- Effective verbal interpersonal and conflict resolution skills to deal with staff and customers
- Able to work independently and strong detail focus to avoid potential errors in data entry
Final Candidates are required to provide satisfactory criminal record checks including a vulnerable sector search.