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Job Description
Administrative Support
Provide administrative assistance to the department, including making all necessary travel arrangements, preparing expense reports, setting up conference calls, managing schedules/setting up meetings, and preparing correspondence, reports and presentations;
Establishes, develops, maintains and updates filing system for the department. Retrieves information from files when needed;
Prepare materials for conferences, speaking engagements and special projects; including PowerPoint presentations;
Attend & facilitate meetings and document discussions and actions (taking minutes) to track decisions and follow up items;
Distribute all incoming mail for the Executive Team and process any outgoing mail;
Assist in the planning, coordination and execution of events for internal and external meetings and conferences/seminars (determine event requirements, obtain quotes, catering arrangements, provide a recommendation, schedule, attend the event for record keeping, distribute survey for feedback and analyze results for future event planning);
Types and designs general correspondences, memos, charts, tables, graphs, business plans;
Proofreads copy for spelling, grammar, and layout, making appropriate changes and is responsible
KNOWLEDGE REQUIREMENTS
Post Secondary education in Business Administration or related field plus a minimum of one (1) to three (3) years work experience in a similar role, or the equivalent combination of education and experience;
Working knowledge of MS Office applications (Word, Excel, Access, Power Point) is required;
Excellent communication skills, both oral and written;
Effective analytical and problem-solving skills;
Must be able to interact and communicate with individuals at all levels of the organization;
Highly organized in prioritizing work and multi-tasking;
Consistently meets deadlines within a fast paced work environment;
Extreme attention to detail;