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Competition# 2019 - 03
Reporting to the Band Manager, the Finance Officer 1 is responsible to perform financial, administrative and clerical tasks related to Accounts Payable for all programs.
Duties and responsibilities: Perform the day to day responsibilities of accounts payable to ensure finances are maintained in an effective, up to date and accurate manner.
* Verifies transactions comply with financial policies and procedures and informs supervisor if there is no compliance
* Verifies and post transactions to journals, ledgers and other records
* Charges expenses to accounts and respective profits centers by analyzing invoice/expense
* Pays vendors upon approval from Band Manager; verifying, scheduling and preparing cheques before payments
* Verifies vendor accounts by reconciling monthly statements and related transactions.
* Reviews and verifies invoices and cheque requests by sorting, coding and matching
* Prepares and processes electronic transfers and payments including travel expenses
* Prepares and performs cheque runs and ensures all cheques have proper signatures before being released
* Monitors accounts to ensure payments are up to date
* Reconciles accounts payable transactions; resolving purchase orders, contract amounts, invoices, or payment discrepancies; insures credit is received for outstanding memos; issuing stop-payments or purchase order amendments
* Prepares analysis of account payables, produces monthly expense reports and maintains listing of accounts payable
* Corresponds with vendors and respond to inquiries, receives and verifies for goods and services
* Prepares vendor cheques for mailing; ensure vendor information inputted into accounting program
* Assists with month end closing
* Assist with Audit preparation and ensure all files have supporting documentation
* Tracks GST and sets up the recording of GST reimbursement in AccPac
* Disburses petty cash by recording entry; verifying documentation
* Other duties as assigned