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Seeking an experienced, self-motivated office assistant. The position is a part time position, working approximately 16-20 hours per week.
Responsibilities:
Data entry and submission of information.
Preparing invoices and quotes.
Filing necessary documents.
Preparing bank deposits.
Checking and organizing mail.
Photocopy, print, address envelopes, file as needed.
Oversee common areas, maintaining a clean, tidy environment.
Various other clerical duties.
Skills and Abilities:
Computer proficiency.
Experience in managing data entry and bookkeeping, using Quickbooks.
Proficient in Microsoft Office.
Ability to multitask in a fast paced environment.
Strong organizational skills.
Professional maturity and strong communication skills.
Positive attitude and high energy level.
Willing to work with a flexible schedule.
Confidentiality is an essential requirement.
Able to work independently.
Job Type: Part-Time (16-20 hours per week), to be discussed.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Finding information
- Computer use
Transportation/Travel Information
- Own transportation
Specific Skills
- Type and proofread correspondence, forms and other documents
- Perform basic bookkeeping tasks
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Invoices
- Financial statements
- Correspondence
- Contracts
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Repetitive tasks
- Sitting for extended periods
Business Equipment and Computer Applications
- MS Word
- Excel
- Electronic mail
- Accounting software
- Internet browser
- Quick Books
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