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Executive Assistant

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Job Order #: 5662368

NOC: 1222
Employer Name:
TOUCHWOOD CHILD AND FAMILY INC.
Posted Date:
09-Jan-2019
Location:
PUNNICHY
 
# of Positions:
1
Employment Terms:
Full Time
Length of Employment:
Permanent
Education:
GED 12 - General Educational Development
Experience:
1-2 Years
Apply By:
25-Jan-2019
How to Apply?:
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Employer Name:
TOUCHWOOD CHILD AND FAMILY INC.
Employer Address:
 
PO BOX 446
PUNNICHY,SK
CANADA
S0A3C0
Contact Name:
Marcy Large
Contact Phone:
306 835 2600
Contact Fax:
306 835 2216
Contact Email:
marcylarge@touchwoodcfs.com


Description

The Executive Assistant is responsible for providing secretarial, clerical and administrative support to the Executive Director and to ensure the office of Touchwood Child and Family Services Inc. provides services in an effective, efficient and professional manner. Maintain a record of Executive Director Itinerary. File and retrieve documents, records and reports when required. Receive all mail on behalf of the Executive Director.Assist with planning/organizing meeting and/or special events for Touchwood Child and Family Services Inc. (including booking Caterer services and location selection)Submit a monthly report to the Executive Director.Prepare, proof read and edit all outgoing correspondence, letters, memorandum, newsletters etc. Other Duties as per Executive Director.

QUALIFICATIONS:
Two (2) years in a specialized business training program with three (3) years experience in a Senior Administrative role.
-  Ability to use a variety of software programs, customized databases, Microsoft Word, Excel and Powerpoint.
-  Knowledge of First Nation culture and language.
-  Ability to develop and establish a trusting and strong working relationship with staff, clientele, First Nation communities, and TCFS Inc. interest groups.
-  Effective written and oral communication skills, computer literate.
-  Must be willing to work evenings and weekends when required.
-  Must possess a valid Saskatchewan Drivers License and Vulnerable Sector Check

*** Only applicants successfully chosen for an interview will be contacted.  

*** Candidates selected for an interview are required to provide a current Criminal Record Check and proof of education upon attending the interview.

 

Skills and Abilities

Essential Skills
 - Reading text
 - Document use
 - Numeracy
 - Writing
 - Oral communication
 - Working with others
 - Problem solving
 - Decision making
 - Critical thinking
 - Job task planning and organizing
 - Finding information
 - Computer use
 - Continuous learning
 - Significant use of memory
Transportation/Travel Information
 - Own transportation
 - Own vehicle
 - Willing to travel
 - Willing to travel regularly
 - Willing to travel for extended periods
 - Willing to travel overnight
 - Valid driver's licence
 - Travel expenses paid by employer
 - Public transportation is not available
Specific Skills
 - Prepare agendas
 - Make arrangements for committee, board and other meetings
 - Assess and recommend various courses of action based on meetings
 - Analyze incoming and outgoing memoranda, submissions and reports
 - Prepare papers for consideration and presentation by executive committees and boards of directors
 - Establish and co-ordinate administrative policies and procedures
 - Compile Data
Work Setting
 - Business or corporation
Work Location Information
 - Rural area
Work Conditions and Physical Capabilities
 - Fast-paced environment
 - Work under pressure
 - Tight deadlines
 - Attention to detail
Security and Safety
 - Basic security clearance
 - Secret clearance
 - Criminal record check (abstract)
 - Driver's validity licence check
 - Driving record check (abstract)
 - Confidential security clearance
Business Equipment and Computer Applications
 - Windows
 - MS Excel
 - Electronic Mail
 - Database software
 - Presentation software
 - Human resources software
 - MS PowerPoint
 - MS Word
 - General office equipment
 - Internet browser
 - Word Pro

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