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M&O Construction Ltd. is looking for a part-time Administrative Assistant for 2-4 days a week, must be able to cover for holidays. The successful candidate will be responsible for providing day to day administrative support. Duties to include, but aren't limited to answering phones, filing, faxing, photocopying, mail, deposits, ordering office supplies, drafting letters, maintaining vehicle registrations,assisting office manager with various duties.
Preparing work to be estimated by gathering proposals, blueprints, specifications, and related documents.
Candidate will have excellent oral and written skills, phone etiquette, interpersonal skills, flexible, able to multitask, great organizational skills, prior office experience, knowledge of Microsoft Excel and Word.Knowledge of Simply Accounting Software is a must.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Critical thinking
- Finding information
- Computer use
- Significant use of memory
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Area Of Specialization
- Invoices
- Forms and records
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Tight deadlines
- Repetitive tasks
- Sitting for extended periods
Business Equipment and Computer Applications
- Windows
- MS Word
- Excel
- Electronic mail
- Database software
- General office equipment
- Accounting software
- Internet browser
- Simply Accounting