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Due to ongoing growth at The Glen at Crossmount we have created an additional position and are seeking a Program Coordinator. The Program Coordinator will undertake the responsibility in planning, organizing and assisting in marketing for programming, classes and workshops in our Arts Barn.
The goal will be to coordinate successful, interesting and unique programs for the public to attend, and to draw the general public to Crossmount.
Responsibilities:
- Creative and takes innitiative
- Planning and coordination of programming, classes and workshops in Arts Barn
- Researching and networking with external parties for programming
- Ensuring implementation of policies and practices
- Maintain budget and track expenditures/transactions for programs
- Assist in marketing of programs through media relations, social media ect.
- Schedule and organize meetings.events and maintain agenda
- Prepare paperwork and order material
- Keep updated records and create reports or proposals
- Support growth and program development
- Report to Director with program details for materials and budget overview
Requirements:
- Proven experience as program coordinator or relevant position
- Knowledge of program management and development procedures
- Knowledge of budgeting, bookkeeping and reporting
- Tech savvy, proficinet in Microsoft Office ( Outlook, Word, Excel)
- Flexibility with job responsibilities
- Creative and ability to think of creative fun activities
- Diploma, Certificate in related field.
This position is a full time half time position with possibility of becoming full time.
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Credentials (certificates, licences, memberships, courses, etc.)
- Special events co-ordinator certification
- Special events manager certification
- Certified collegiate conference and events professional (CCEP)
Additional Skills
- Ensure compliance with required by-laws
- Develop risk management plans
Type Of Experience
- Special events
- Conferences / meetings
Work Experience
- Resort
Planning and Management Skills
- Research and design special events programs
- Prepare, present and manage budgets
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Plan for social events and guest programs
- Plan for special needs services
- Plan schedules, goals and objectives
- Plan and arrange for trade shows and exhibits
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Develop business plans
- Develop financial procedures
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Design evaluation criteria or strategies
- Arrange and manage contracts for entertainment, activities and attractions for special events
Main Responsibility
- Planning and management
- Co-ordination
Coordination Skills
- Administer revenues and expenditures and assist in preparing financial reports
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Coordinate media services
- Coordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Coordinate and monitor conference and meeting activities and attend to related details
Business Equipment and Computer Applications
- Windows
- Word processing software
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