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The Saskatchewan Early Childhood Association is looking to hire an Administrative Assistant to work in our Weyburn office starting early June 2016.
This is a part time one year term position.
Responsibilities:
Work closely with the Executive Director and provide support to SECA members.
As one of the first points of contact for the association you will be responsible for a wide variety of duties and therefore must demonstrate a high standard of professionalism. You will have a strong work ethic and positive attitude that contributes to the success of the organization.
- Answer telephones in prompt and professional manner
- Maintain organized and tidy office at all times
- Generate reports
- Update data bases and general data entry
- Prepare and distribute email and fax correspondence
- Process mail, invoices and payments
- Maintain confidential records and files
- Assist with general operations of the organization and miscellaneous clerical duties as required
Essential Skills
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Computer use
Specific Skills
- Send and receive messages
- Provide general information to clients and the public
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Invoices
- Financial statements
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Business Equipment and Computer Applications
- Word processing software
- Excel
- General office equipment
- Quick Books
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