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This position is responsible for site specific administrative support for job site operations and will support the Project Manager and Safety Officer.
Administrative Responsibilities
Assists the Project Manager and Safety Officer with processing of paperwork.
Collection and submission of weekly timesheets and addressing any issues with them.
Administration of site staff schedules using Excel and Word
Tracking and arranging material deliveries.
Entering and tracking all vacation requests.
Flight requests from site.
Site access coordination.
Orientation support.
Ensures proper payroll, HR and safety documentation is completed as required.
Liaises with payroll and HR to ensure correct termination procedures and documentation is completed.
Photocopying, filing, typing of correspondence and spreadsheets.
In conjunction with Safety Officer books and follows up with safety training and testing.
Coordinates couriers, ensures mail is sent and distributed internally
Time Entry into Jonas
Purchase Order entry into Jonas
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Knowledge:
Grade 12 education.
Some post-secondary education in secretarial or administration an asset.
Two years related experience.
Document Control experience would be an asset
Previous experience with Jonas
Skills:
MS Office proficiency
Above average communication and interpersonal skills
Good time management and multi-tasking skills
Abilities:
Ability to take ownership of problems
Ability to work collaboratively.
To apply for this position please create a profile and apply by visiting
http://www.conceptgroup.ca/current-positions.html