This job is no longer taking applications and is displayed only for reference.
To view current postings please conduct a new search.
Thank you.
Genome Prairie is seeking an individual with corporate secretarial and/or legal assistant experience to fill a position as Corporate Secretary and may also involve contract administration. This position may be situated in either Saskatoon or Winnipeg.
Position Summary: Serve as Corporate Secretary in accordance with the Canada Not-for-Profit Corporations Act, the bylaws, banking resolutions, and other legal requirements of the organization. Ideally, this position would also include assisting with and providing support to contract negotiations.
Reports to President and CEO and Board of Directors Chair.
Role and Responsibilities:
Makes arrangements for and gives notice of all Board, Members and Committee meetings.
Attends all meetings of the Board, Members and Committees and keeps a record of the proceedings. Ensures confidentiality of same.
Prepares minutes, participates in setting agendas, sends notices, develops correspondence and prepares materials in connection with meetings of the Board, Committees and Members.
Facilitates and manages the flow of information to and from the Board.
Ensures that legislation, rules and regulations are complied with and that Board-approved policies and procedures are published and available to staff.
Assists in orientation of new Board members.
Supports the Chair of the Board, Committee Chairs and members of the senior management team to deliver effective corporate governance.
Prepares draft resolutions.
Demonstrates integrity and ethical leadership.
Oversees use of the seal of the corporation, and attests, signs, or countersigns corporate documents when authorized.
Ensures minutes and all financial records required to be maintained are delivered to corporate counsel for inclusion in Corporate Minute Book.
Attends to inquiries from staff, members, and public concerning matters of general corporate policy.
Oversees and maintains Board portal of the website.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Willing to travel
- Willing to travel regularly
- Willing to travel overnight
- Valid driver's licence
- Travel expenses paid by employer
- Parking paid by employer
Specific Skills
- Prepare papers for consideration and presentation by executive committees and boards of directors
- Prepare and co-ordinate the preparation and submission of summary briefs and reports
- Prepare agendas
- Make arrangements for committee, board and other meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Establish and co-ordinate administrative policies and procedures
- Conduct Research
- Compile Data
- Assess and recommend various courses of action based on meetings
- Analyze incoming and outgoing memoranda, submissions and reports
Work Setting
- Business or corporation
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Work under pressure
- Tight deadlines
- Attention to detail
Business Equipment and Computer Applications
- Windows
- MS Excel
- MS PowerPoint
- MS Word
- Electronic Mail
- Electronic scheduler
- Presentation software
- General office equipment
- Internet browser
|
© 2024 SaskJobs. All rights reserved. Privacy Statement | Disclaimer | Copyright | Contact Us | Mobile Site | Site Map |
Email a Friend
Print This Job%20Corporate Secretary)
