Job Order Detail

Description

The Administrative Assistant reports directly to the Commercial Manager and is responsible for providing administrative, data entry and clerical services to the Project.  This includes answering phones, data entry and administration in a timely manner and ensuring compliance with corporate policies and procedures.

JOB DUTIES
Answer front line phone, email, and in-person inquiries daily.
Receive and review and organize all office mail.
Sorts and files documents according to process.
Organize logistics of meetings and events.
Organize travel arrangements for senior staff.
Assist Procurement and Finance process with data entry.
Maintain excel spreadsheets and organize data.
Maintain documents and records.
Prepare documents and letters for the Commercial Area.
Provides additional support as required.
Other duties as assigned.

QUALIFICATIONS AND EDUCATION REQUIREMENTS
Three (3) or more years experience working in a construction related environment
Proficient in spreadsheets and word processing software.
Experience in SAP would be considered an asset.
CORE COMPETENCIES
Ability to multi-task
Excellent time management skills and ability to prioritize
Excellent communication skills, both written and verbal
Customer service orientated
Strong clerical and administrative background
Team player
Creative problem solver
Continuous improvement attitude
Conscientious with attention to detail, including accurate coding and data entry