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Permanent Part-time Accounting/Admin Clerk
Tasks include, but are not limited to the following:
- Daily administrative tasks, including mail, bank deposits, phones, reception
- Accounting procedures in QuickBooks accounting software
o Maintain the general ledger accounts in QuickBooks
o Post journal entries in the QuickBooks
o Manage the accounts payable and accounts receivable processes
o Review all accounts payable batches and monthly reports for validity, accuracy, and completeness and releasing the batches for payment
o Reconciliation of customer and vendor accounts
o Monitor customer account details for non-payments, delayed payments, and other irregularities
o Prepare monthly reports for Management
o Perform other accounting activities as required
o Follow-up, collection, and allocation of payments
o Perform the collections process
o Assist with conducting credit checks on prospects and reporting results to management
- Tasks in Company Software program
o Review invoices, send to Clients and batch over to QuickBooks
o Assist in preparing all invoice types through an automated process based on billing cycle
o Assist in processing employee time and expense reports
o Maintain customer financial information and status
- Assist with, update and follow annual Budget
- Other duties, as required
Skills required:
- Analytical
- Logical
- Attention to detail
- Bookkeeping
- Experience with QuickBooks is an asset
- Good knowledge and experience of Excel, Word and Outlook
- Experience with on-line Banking
- Excellent time management skills
- Ability to work alone as well as in a team environment
Only those candidates chosen for an interview will be contacted.
Essential Skills
- Numeracy
- Working with others
- Job task planning and organizing
Specific Skills
- Reconcile accounts
- Prepare trial balance of books
- Maintain general ledgers and financial statements
- Prepare other statistical, financial and accounting reports
Security and Safety
- Confidential security clearance
Type of Bookkeeping
- Computerized
Business Equipment and Computer Applications
- Word processing software
- Electronic mail
- Accounting software
- Quick Books
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