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Weidner Property Management is currently searching for an Receptionist to work at our regional office in Prince Albert. The Office Receptionist performs diversified duties necessary for the efficient operation of the assigned Regional Office. This includes assisting the regional staff in the day-to-day operations of the properties under management. This position requires a high degree of confidentiality.
The Receptionist is responsible for the following:
Answer telephones, screen calls and take messages.
Type correspondence and reports; compose and prepare routine correspondence for signature.
Process incoming and outgoing mail.
Maintain a detailed knowledge of the communities in the region and their amenities.
Assist in preparation of reports and accounting functions as needed including property status reports, petty cash reports and leasing as assigned by the Area Director.
Maintain office equipment including copier, printer and fax machine.
Assist in planning and coordination of marketing and leasing strategies.
Must have reliable transportation to make bank deposits, attend meetings and purchase and pick up supplies.
Be prompt, on time to work and have regular attendance
Qualifications for this include:
Strong oral and written communication skills and ability to read and comprehend all lease documentation.
Thorough knowledge of general office practices and procedures.
Detail oriented, well organized and accurate.
Computer knowledgeable (spreadsheets and word-processing) and proficient with ten key calculator.
Familiarity with general accounting procedures.
Able to maintain a good working relationship with all associates.
Requires a valid and current drivers license and proof of insurance.
Pass criminal background check.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Send invoices
- Schedule and confirm appointments
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
- Receive and issue payments
Work Setting
- Business services
Typing (Words Per Minute)
- 101 - 120 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Basic security clearance
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- Word processing software
- Switchboard 1-25 lines
- Spreadsheet software
- Electronic mail
- Electronic scheduler
- Database software
- General office equipment
- Accounting software
- Internet browser
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