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JABA Construction Limited and Platinum Homes Plus is seeking an Office Administrative Assistant to join our clients team. The successful candidate will be a highly motivated leader, with a passion for numbers and building relationships. . In addition, he/she will be a strong team player with the ability to communicate to the team at JABA Construction, with the following experience in the fields outlined.
KEY JOB RESPONSIBILITIES
Organize, coordinate and prepare all documents
Draft/modify/proof read engagement letters
Independently respond to basic client and general inquiries
Coordinate and organize meetings
Plan and coordinate team travel, as needed
Filing, as required
Manage emails systems
Monitor all construction contracts and proof read any new contracts before signing
Follow up on sub contracts not signed
Manage phone systems and alarm systems
Manage Facebook, website, and twitter accounts
Check on employee files for benefits, OHS Monitoring
Organize company functions
QUALIFICATIONS / EDUCATION
Minimum of 3 years of experience within the construction industry would be considered an asset.
Diploma or degree in Business Management or Administration would be considered first.
Skilled in the use of Word, Outlook, PowerPoint and Excel
Knowledge in QuickBooks accounting system for when accountant is away
Excel in a fast paced and dynamic environment and enjoy new challenges
Proven track record of delivering growth and profitable results
Demonstrate excellent organizational & time management skills, and possess the ability to work in a high volume, fast paced environment.
High level of accuracy & attention to detail
Positive & enthusiastic, hands-on approach with a strong bias to client service.
Superior communication skills, both written & verbal with a successful track record in working with staff at all levels.
Must be fluent in English
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Additional Skills
- Delegate work to office support staff
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Carry out administrative activities of establishment
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Setting
- Private sector
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Own Tools/Equipment
- Office equipment and supplies
- Computer
- Printer
- Internet access
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic scheduler
- Database software
- Presentation software
- Desktop publishing software
- General office equipment
- Human Resource software
- Internet browser
- Electronic mail
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