Job Order Detail

Description

YTC is seeking 1 motivated individual for a six term position as the Health Administrative Assistant.
Duties:
Receiving/transferring phone calls to the appropriate staff
Record/relay messages for Health staff
Record, transcribe and distribute meeting minutes
Maintain attendance records and reconcile payroll for Health Staff.
Clerical duties such as sending faxes, photocopying and filing
Handle all outgoing mail& distribute mail to staff
Provide back up support to YTC Admin receptionist in her absence
Maintain filing system, computer programs and files
Make necessary travel and hotel arrangements
Maintain/order supplies and equip.
Prepare/Assist with coordination of workshops & meetings with required materials, kits etc.
Work cooperatively and in coordination with dept.staff
Assist in the preparation of forms, files, data base, reports, records, supply orders, policies and inventories
Developing a maintenance schedule of leased vehicles while maintaining documentation of vehicle use
Qualifications:
Must have a Grade 12 and a certificate or diploma in office administration or an equivalent combination of experience and training.  
2 to 4 years experience in admin. position is required and an ability to use office equipment, computer and related software.
Be willing to travel, possess a valid drivers license & reliable vehicle,&  must submit a current CPIC.
Work extended hours to complete special requests/projects
Please quote Comp.#15-16-019
Preference will be given to those of Aboriginal ancestry under exemption E-96 of the Human Rights Code.
APPLICATIONS MUST BE RECEIVED BY: Oct.13 2015 at 4:00 pm.
Shortlist candidates must be able to provide a current original copy of the CPIC at the time of the interview and 3 written reference letters.