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Prepare correspondence, reports, statements, forms, presentations, applications and other documents.
Respond to telephone, in person or electronic enquiries or forward to appropriate person
Photocopy and collate documents for distribution, mailing and filing
Sort and file documents according to established filing systems, locate and retrieve documents from files as requested and maintain records of filed and removed materials
Process incoming and outgoing mail, manually or electronically
Send and receive messages and documents using fax machine or electronic mail
Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment
Perform basic bookkeeping tasks such as preparing invoices and bank deposits
May organize the flow of work for other office support workers.
Schedule and confirm appointments and meetings of employer
The successful applicant will also be willing to train and perform bookkeeping tasks for a variety of clients, including monthly bookkeeping, bank reconciliations, payroll processing and GST/PST/LCT returns.
Other duties as required.
Essential Skills
- Working with others
- Problem solving
- Finding information
- Continuous learning
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare and format page presentation
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Area Of Specialization
- Correspondence
Work Location Information
- Rural community
Work Conditions and Physical Capabilities
- Work under pressure
- Tight deadlines
Security and Safety
- Confidential security clearance
Business Equipment and Computer Applications
- MS Word
- Excel
- Electronic mail
- Electronic scheduler
- Quick Books
- Simply Accounting