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Reporting to the Executive Director, the Event/ Fund Development Coordinator will assist with the coordination, management, and development of fund raising revenue generation and event coordination to meet the annual goals of the FASD Network of Saskatchewan.
The following represents some of the duties that the successful candidate would be responsible for:
Planning, implementation and follow-up for all events and annual receptions.
Develop and maintain event and volunteer databases.
Manage all aspects of volunteer committees and volunteer coordination
Coordinate event logistics and publicity, including public relations, advertising and collateral material design, production and distribution.
Responsible for the development and fulfillment of the events and marketing budgets.
Cultivate and expand sponsorship development and fulfillment.
As directed, seek new sources of funding and gift-in-kind through grant proposals, presentations, direct mail appeals, and face-to-face asks.
Assist in researching organizations including Trusts, Companies and Foundations with an interest in FASD
Coordinate and communicate Network activities and events
Maintain ongoing relationship with donors and sponsors
The Ideal Candidate will possess:
o Strong, proven skills in Event planning
o Experience with fund development
o Background in Social Media
o Excellent verbal and interpersonal communication skills
o Advanced written communication skills
o Passion and creativity
o The ability to plan and organize time, balance competing demands and meet deadlines
o The ability to accept a changing work environment and complete additional tasks as assigned
o A strong understanding of Microsoft programs and Adobe Creative Cloud
o Post-Secondary degree/diploma in a field related to planning, project management or fund development
Essential Skills
- Numeracy
- Writing
- Oral communication
- Working with others
- Decision making
- Critical thinking
- Job task planning and organizing
- Computer use
Credentials (certificates, licences, memberships, courses, etc.)
- Special events co-ordinator certification
Additional Skills
- Identify human resources requirements
Type Of Experience
- Special events
- Conferences / meetings
Work Experience
- Trade associations
- Self-employed
- Governments
- Conference and meeting planning companies
- Conference centres
- Community organization
- Business
Planning and Management Skills
- Solicit event donors
- Research and design special events programs
- Research and develop profiles on speakers and other participants
- Promote conference and meeting services or special events
- Prepare, present and manage budgets
- Prepare final financial and other reports
- Prepare grant applications
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Plan for social events and guest programs
- Plan schedules, goals and objectives
- Plan and arrange for accommodation and transportation services
- Establish committees
- Develop marketing and communication plans
- Develop registration systems and information materials
- Design evaluation criteria or strategies
- Arrange and manage contracts for entertainment, activities and attractions for special events
Main Responsibility
- Planning and management
- Co-ordination
Number of Participants and Length of Activity
- 2-4 days
Coordination Skills
- Administer revenues and expenditures and assist in preparing financial reports
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Coordinate media services
- Coordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Coordinate and monitor conference and meeting activities and attend to related details
- Confirm and co-ordinate speakers
- Assist in site selection and attend to related details
- Assist in budget preparation
- Arrange for shipping, receiving and storage
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Meeting management software
- MacIntosh
- Data base software
- Audiovisual equipment
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