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Canadian Thermal Solutions Corp is currently looking for an office manager to join our growing company. Position includes great health benefits and paid vacation time!
The successful candidate will:
Maintain office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; invoicing; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Use a range of computer software, including email, spreadsheets and databases.
Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Complete operational requirements by scheduling and assigning employees; following up on work results.
Keep management informed by reviewing and analyzing special reports; summarizing information, etc.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
Contribute to team effort by accomplishing related results as needed.
Other such duties as may be assigned by management
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Valid driver's licence
Additional Skills
- Delegate work to office support staff
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Carry out administrative activities of establishment
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Work Setting
- Private sector
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Bondable
- Basic security clearance
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic scheduler
- Database software
- Presentation software
- Mac OS
- General office equipment
- Accounting software
- Human Resource software
- Internet browser
- Electronic mail
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