Job Order Detail

Description

Summary:
The Executive Assistance performs administration, reception, and secretarial services of a complex and diverse nature while maintaining the highest standards of confidentiality.  The candidate must demonstrate superior independent judgement while handling sensitive and technical issues.

Some duties include:
1. Process contracts, correspondence, documentation, minutes, reports, and tenders.
2. Composes and/or creates documents such as correspondence and reports.
3. Provides customer reception services at City Hall.
4. Assists the public and associate staff members with Business Division bylaws, policies and procedures, and records.
5. Performs a variety of secretarial duties of a confidential nature including; reviewing and screening incoming mail, transcribing material from dictation, receiving visitors and answering telephone calls, arranging meetings, making appointments, preparing itineraries and composing routine correspondence as required.
6. Arranges for accommodation, rental vehicles, and transportation for all travelling City staff.
7. Organizes media conferences and ensures appropriate items are available for presentation by the Mayor and City Council.

Education:
-Grade 12 or GED Equivalent
-Degree in Business Administration, Local Government Administration, or equivalent.
-5 years of office administration experience. Experience with confidential work considered an asset.
-Certificate in Local Government Authority
-Valid Class 5 driver's license

Additional Requirements:
-Minimum typing speed of 60 wpm