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Overview
This position provides administrative support in the Regulatory Affairs area of the Institute in order to accomplish the following objectives:
* Consistent, accurate, timely and professional administration
* Process improvement (including documents)
* Maintain professional working relationship with Institute members, volunteers and staff
This position is a combination of:
1) General administrative support to the Regulatory Affairs area and specifically to the Director Regulatory Affairs (DRA);
2) administrative support relating to practice inspection files; and
3) data processing and control, and administrative support to the licensing function and the Registration and Licensing Committee and the Associate Director.
Responsibilities
1) General
* Prepare performance reports to Registrar as directed by DRA (monthly)
* Update statistical reports to the Board (quarterly)
* Update website content
* Committee Administration, which includes organizing meetings and corresponding with committee members, preparing meeting packages and taking notes and minutes
2) Practice Inspection Administration
* Prepare notification letters to firms to arrange inspections and decision letters after inspections
* Prepare draft reports to the Practice Inspection Committee (PIC) for each inspection of a practice office based on PIC decisions
* Database entry for all inspections
* Maintain correspondence templates and process documentation
* Filing for both inspection files and practice inspection reports
* Prepare statistical and finding summary reports
* General administration support to DRA and contract inspectors
3) Licencing of Members and Firms
* Respond to registrant enquiries
* Maintain member and firm records (paper file and/or database)
Essential Skills
- Document use
- Job task planning and organizing
- Computer use
- Continuous learning
Work Setting
- Not-for-profit organization
Area Of Specialization
- Correspondence
Business Equipment and Computer Applications
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
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