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The Creative Kids Program of SaskCulture provides funding assistance to children and youth who face financial and social barriers to participation in art and culture activities. It is funded by private sponsorship and donations, with the administration supported by SaskCulture Inc. through the Saskatchewan Lotteries Trust Fund for Sport, Culture and Recreation. The administrative assistant supports the Creative Kids Program Coordinator and Fund Development Coordinator in the delivery of the program, fundraising and community engagement.
Responsibilities of this position include:
Processing applications,managing payment processes and bank deposits,coordinating meeting logistics and travel,and working with service providers,families,and the Give Kids a Chance Charity;
Supporting Creative Kids volunteer committees including preparing summary reports for adjudication meetings,coordinating mail-outs,and assisting with annual committee reports;
Data management of confidential records, maintaining a service provider registry and applicant database, maintaining the fundraising and donor database (Raisers Edge),and generating periodic reports;
Assisting with communication initiatives including the distribution of promotional materials,the Creative Kids website and newsletter,and social media such as Facebook, Twitter;
Providing support to fundraising and awareness events;
Working closely with SaskCulture staff, opening and distributing mail, and providing front line reception as required.
Experience working in a non-profit organization is an asset. The ideal candidate will possess knowledge of Saskatchewan arts and culture together with experience in computer and database applications,event coordination,and data management. Applicants must be sensitive and understanding, able to maintain confidentiality, and demonstrate superior communication and client service skills.
More information about the Creative Kids program at www.creativekidssask.ca
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Transportation/Travel Information
- Own transportation
- Willing to travel
- Valid driver's licence
- Travel expenses paid by employer
- Public transportation is available
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Correspondence
- Forms and records
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Combination of sitting, standing, walking
- Sitting for extended periods
Security and Safety
- Basic security clearance
Keyboarding (Words Per Minute)
- 61 - 80 wpm
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- MS Word
- Excel
- Electronic mail
- Database software
- Presentation software
- General office equipment
- Internet browser
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