Job Order Detail

Description

Canadian Light Source Inc. (CLSI) is the national synchrotron research facility on the campus of the University of Saskatchewan in Saskatoon. The User Services Office is now seeking an Administrative Assistant to join the team in a busy office that has a combination of routine and diverse duties that contribute to the overall satisfaction of our users experience.  

Responsibilities:
-Interacts with visiting researchers (users), staff, contractors and visitors in a friendly and professional manner while facilitating their registration, training, and issuing of access badges and dosimeters
-Responds to inquiries (verbally and in writing) and determines which ones to refer to appropriate individuals
-Enters data using various software programs, assists with the tracking and reporting of various statistics, and drafts reports
-Participates in the testing of new software and provides recommendations for process improvements in order to streamline administrative activities
-Assists with the organization of meetings, workshops, and special events; attends meetings and takes minutes when required
-Updates the User Services pages on the CLS website
-Provides support during the proposal submission and peer review process
-Assists with the scheduling, generation and reporting of Experimental Permits
-Maintains a filing system for documents, records and reports  
-Provides coverage for other administrative staff throughout the CLS when required

Characteristics:
-Customer service orientation
-Oriented to continuous improvement, critical thinking and creative solutions
-Focused on accuracy and reliability
-Able to work independently as well as in a team

Skills:
-Strong organizational skills and ability to multi-task to deal with changing workflows and priorities
-Strong written and verbal communications
-Problem solving while ensuring consistency in actions