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The Estevan Bruins Jr. A Hockey Club is now taking applications for a full time position as the Estevan Bruins Office Administrator. This person is an organized, customer orientated individual who is passionate about community. In this fun and fast paced environment, the Office Administrator will work out of the Estevan Bruins office in Affinity Place, mainly during regular business hours, and will report directly to the General Manager.
Key Responsibilities
Bookkeeping Management
o Data entry of financial information into an accounting program
o Invoicing and accounts receivables
Administrative Duties
o Customer inquiries
o Program and camp participant registration and information compilation
o Bruin player information compilation
o Creating spreadsheets and organizing data
o Assisting in sales of season tickets
Administrative Assistance in planning and executing Special Events and Fundraisers
Bruin Game Day Preparation
o Management of Ticketing system
o Volunteer recruitment
o Game day administrative duties
Required Skills, Knowledge and Competencies
Strong interpersonal, communication and customer relationship skills
Experience with computer accounting programs similar to QuickBooks or Simply Accounting
Demonstrate a high aptitude in computer skills in Microsoft Office programs such as word, excel and outlook
Ability to demonstrate attention to detail when inputting financial data into computer programs
Demonstrate organizational ability and initiative including prioritizing to meet deadlines
Possession of a Business Administration Degree/Diploma/Certificate is not necessary but would be considered an asset.
Start date is flexible but the position will be filled very soon
Exact wage/salary and schedule are negotiable and will include an attractive benefits plan
Essential Skills
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
Additional Skills
- Maintain inventory and budgetary controls
Specific Skills
- Ensure procedures are followed
- Ensure deadlines are met
- Assist in the preparation of operating budget
- Carry out administrative activities of establishment
- Prepare periodic and special reports, manuals and correspondence
Work Setting
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Fast-paced environment
Security and Safety
- Bondable
Business Equipment and Computer Applications
- Word processing software
- Spreadsheet software
- General office equipment
- Accounting software
- Electronic mail
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