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b-creative group provides association management to organizations not requiring or budget for full time management, administration or marketing services. b-creative group provides a variety of services including management, accounting, delivery of promotional events, marketing and imaging programs, and communication initiatives. The Administration Coordinator is responsible for supporting and managing the various administration, accounting and event coordination duties as needed.
Key responsibilities:
- Board and Committee Support:
-Provide report on operational matters for Board Meetings.
-Maintain appropriate records and files.
- Financial Management:
-Ensure proper accounting records and practices and assets are adequately protected.
-Bank deposits, credit card reconciliation and all client invoicing on behalf of b-creative.
-Cheque requisitions
- Public Relations and Event Coordination:
-Assist in planning and logistics of events for the Associations.
-Ensure all mailing lists are kept current.
- Administration:
-Answering and directing incoming calls
-Preparing outgoing mail and courier packages as required.
Essential Skills
- Reading text
- Document use
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Significant use of memory
Transportation/Travel Information
- Public transportation is available
Additional Skills
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Carry out administrative activities of establishment
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
Work Setting
- Private sector
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Fast-paced environment
- Tight deadlines
- Repetitive tasks
Security and Safety
- Bondable
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- Electronic scheduler
- Database software
- Presentation software
- Project management software
- Web site creation and management software
- General office equipment
- Internet browser
- Electronic mail
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