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Posts and reconciles customer invoices, payments and credit memos and communicates regarding such as required. Performs progress billings, service work billings and final (return) billings of rental equipment, verifying work order accuracy and completion while doing so. The role reports to the Controller and is accountable for the following:
Tracking of invoices, and rent-to-own billings.
Recording all payments made.
Processes all invoicing, payments and credit memos in a timely and accurate fashion.
Receives approval from the appropriate Directors and Managers for payment prior to issuing a payment.
Matches, posts and reconciles purchase orders to vendor packing slips, invoices, disbursements and credit memos and ensures that the appropriate Directors and Managers are advised of actions taken.
Reviews and reports all credit balances and refunds. Once approved, applies adjustments and/or corrections to corporate billing records.
Investigates outstanding balances or collection problems and advises customers on corporate A/R policies and procedures.
Makes arrangements for payment of outstanding and late accounts.
Investigates and resolves billing discrepancies or misapplied cash transactions.
Assists with inventory counts and reconciliation if required.
Cross-trains for Payroll & Benefits Technician responsibilities.
Accountable for tracking, recording and reporting on Gas Card expenditures.
Gathers pink copies of SO's and WO's and provides to the Finance Associate.
Provides assistance in other areas as required under the guidance of Director of Finance.
Education, Experience & Certifications
Training in accounting with emphasis on A/P through a recognized course of study.
Highly organized with mathematical aptitude.
Friendly, positive disposition towards customers and vendors.
Computer literacy, including effective working skills of MS Word, Excel and e-mail required.
Able to maintain confidential information.
Essential Skills
- Reading text
- Document use
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Finding information
- Computer use
Transportation/Travel Information
- Own transportation
- Own vehicle
Specific Skills
- Perform clerical duties, such as maintain filing and record systems
- Manage accounts payable
- Conduct credit and collections
- Conduct banking
- Perform general office duties
- Answer customer inquiries
Work Setting
- Private sector
Work Location Information
- Rural community
Typing (Words Per Minute)
- 0 - 40 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Type of Bookkeeping
- Computerized
Business Equipment and Computer Applications
- Word processing software
- Excel
- Accounting software
- Internet browser
- Quick Books
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