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Duties again would include but not limited to:
General office duties:
Computer use- mostly Microsoft office, SAP invoice reconciliation, Answer phones, Order office supplies, Assist with scheduling of building events, Generate shipping documents
Daily
PO Champion - requests and follow up to ensure PO's are completed
Concur for office personnel
Visitor sign in and sign out
Phone and email traffic for office
Mail from security
Ensure trucks get signed out and keys are given out and returned
Maintain SAP spreadsheet
Weekly
Update truck sign out book
Send out Outstanding PO email to requestors for PO's on list that should have arrived
Check meeting rooms for lights and projector issues
Check part shredding bin and schedule pick up
recycle bins get emptied
Check/order office supplies
Scan and send shop timesheets
Email notice to PO requestors for PO's that should have been received that week
Update weekly ECO tracking sheet
Check red to see if it needs to be emptied and make call to get emptied
Monthly
Follow up with cleaning crew that their tasks are being completed per schedule
arrange birthday celebrations (every 2 months)
Email reminder
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for maintenance and security services
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic scheduler
- General office equipment
- Internet browser
- Electronic mail