Job Order Detail

Description

David Aplin Group, one of Canada's Best Managed Companies, has partnered with our client to recruit an Office Manager based in Saskatoon.

Reporting to the Manager of Operations & Communications, the Office Manager is responsible for overseeing a variety of tasks to ensure the office functions efficiently. The Office Manager is responsible for communications and event coordination, financial administration and providing executive assistance to the Manager of Operations & Communications and the Executive Director & Registrar.

The Role:

Executive Assistance (15%)

Provide executive and clerical support to the Manager of Operations & Communications and the Executive Director & Registrar.
Coordinate logistics for in-person or virtual meetings (i.e. coordinate facilities, food, meetings rooms, guest rooms, flights, car rentals, RSVPs, etc.) for Council and committees.

Financial Administration (30%)

Coordinate day-to-day financial including recording accounts payable and receivables.
Generate and finalize month end financial statements.
Assist with annual audit.

Communications & Event Coordination (50%)

Produce and/or revise weekly email blasts and ad hoc email notices.
Create and organize presentations.
Organize holiday card list and mail out in conjunction with management.

Administrative Support (5%)

Perform reception duties including answering the phone and assisting walk-in guests.
Manage and control office supplies.

The Ideal Candidate:

Business diploma. Undergraduate degree would be an asset.
5 or more years in a senior administrative role, including experience in the following:
Financial Administration including working knowledge of SAGE software
Event Coordination
Client / Customer Relations
Database and website management
Graphic design experience using Adobe Creative Suite would be an asset.
Strong knowledge of Microsoft Word, Excel, Outlook and PowerPoint.