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Administrative Assistant

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Job Order #: 5409954

NOC: 1411
Employer Name:
Defence Construction Canada
Wage/Salary Info:
$34,123 - $44,360
Posted Date:
19-Dec-2014
Location:
DUNDURN
 
# of Positions:
1
Employment Terms:
Full Time
Education:
Grade 12
Experience:
1-2 Years
Apply By:
11-Jan-2015
How to Apply?:
This job is no longer taking applications

Application Information

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Employer Name:
Defence Construction Canada
Contact Email:
robin.fraser@dcc-cdc.gc.ca
Employer Website:
http://dcc-cdc.gc.ca/english/careers.html


Description

SUMMARY

The Administrative Assistant provides a range of administrative support. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management.

Duties
Provide daily general administrative support
Enter data related to service line transactions and activities into system (e.g. time entry, procurement, contract administration)
Maintain training records
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, progress payments)
Carry out document and records management (electronic and hard copy filing, archiving)
Process accounts payable and other financial transactions (e.g. vendor payments, change orders, expense claims, journal entries)
Book travel and organize conferences (venue, accommodation)
Perform receptionist duties, as required

Other
Prepare tables and reports in support of business management activities (e.g. aging, profit and loss, monthly recoverable contracts, time entry)
Take and prepare minutes of monthly staff meetings
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)Prepare purchase orders, as required (e.g. for office supplies, furniture, service contracts)
Other duties as assigned

Knowledge
Administrative best practices

Formal Education and/or Certification(s) and Experience
Minimum: high school diploma with two years relevant experience, or the equivalent

Abilities
Use applicable computer software and operating systems
Demonstrate attention to detail

Development and Leadership
Provide occassional functional guidance to employees

Working  Conditions
Typical office environment with occasional travel
Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

 

Skills and Abilities

Essential Skills
 - Writing
 - Oral communication
 - Job task planning and organizing
 - Computer use
Transportation/Travel Information
 - Valid driver's licence
Technical Terminology
 - Business
Work Setting
 - Public sector
Area Of Specialization
 - Correspondence
 - Reports
 - Forms and records
Work Location Information
 - Rural community
Work Conditions and Physical Capabilities
 - Combination of sitting, standing, walking
Security and Safety
 - Enhanced reliability security clearance
Business Equipment and Computer Applications
 - Windows
 - Word processing software
 - MS PowerPoint
 - Excel

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