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Purpose: The purpose of this role is to greet clients as they enter the office, as well as perform basic reception duties and provide complete bookkeeping functions.
Roles/Responsibilities:
Office & Reception:
- Greet all visitors, inform the appropriate staff of their arrival
- Organize office operations and procedures
- Control correspondences
- Maintain office equipment
- Design & ensure filing systems are maintained and up to date
- Plan and implement office systems, layout and equipment
procurement
- Maintain and replenish inventory; check stock to determine
inventory levels
- Anticipate needed supplies
- Maintain a professional appearance of office
Bookkeeping:
- maintain books of account (including but not limited to preparing cheques, coding and posting invoices, preparing deposits, journal entries, reconciliations, petty cash)
- prepare monthly/quarterly financial statements for management
- liaise with staff and support them in book-keeping needs related to their areas
- maintain accounts receivable & accounts receivable
- complete all payroll functions
- complete quarterly GST & PST reports
- oversee internal system of handling funds
- complete monthly reconciliation for all accounts (bank and
brokerage accounts)
- maintain current knowledge of regulatory changes and impacts on the organizations books
Essential Skills
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Computer use
- Continuous learning
- Significant use of memory
Specific Skills
- Establish work priorities
- Ensure deadlines are met
- Carry out administrative activities of establishment
Business Equipment and Computer Applications
- Database software
- General office equipment
- Accounting software
- Electronic mail
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