This job is no longer taking applications and is displayed only for reference.
To view current postings please conduct a new search.
Thank you.
Key Accountabilities/Responsibilities
Completes payroll entry and site reports on a daily basis.
Sets up accounts with local suppliers, issues purchase orders, and receives goods daily as required.
Provide assistance for turnaround and vacation requests, apprenticeship applications, new hire/ on-boarding packages, and other items as directed from superintendent or head office.
Controls documents, files, and maintains current drawings and specifications.
Maintains current employee, safety, and trade certification files.
Maintains as-built drawings if required by site superintendent.
Provides overall administration of site office, courier deliveries, and office equipment and supplies.
Direct phone calls, takes and delivers accurate messages.
Takes accurate minutes of meetings or transcribe from notes.
Ensures office is maintained in a clean and orderly fashion.
May performs site safety orientations for staff, sub-contractors, and visitors if and as trained by safety personnel.
Takes regular site photos.
Liaises with project manager and FWS head office regarding procedure, policy, and duties
Performs other duties as directed by the superintendent and/or project manager.
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Computer use
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Carry out administrative activities of establishment
- Co-ordinate and plan for maintenance and security services
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Setting
- Private sector
Work Location Information
- Rural community
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
Own Tools/Equipment
- Office equipment and supplies
- Computer
- Internet access
Business Equipment and Computer Applications
- Word processing software
- Project management software
- General office equipment