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Under the supervision of the Legal Director, provides receptionist services for a busy legal aid office. Responsibilities include:
- Concurrently, answers telephone, responds to in-person inquiries and relays messages;
- Responsible to be at or to ensure coverage at reception workstation at all times;
- Sets appointments for professional staff in accordance with office procedures;
- Checks client files for conflicts;
- Collects and distributes in-coming and out-going mail;
- Provides and obtains information to / from the public and clients;
- Performs word processing, data entry and clerical work;
- Enters client case management data onto the database;
- Maintains client files, filing systems and client database;
- Maintains familiarity with the commission's policies and procedures;
- May be assigned other related, administrative or accounting duties.
We encourage applications from people of Aboriginal ancestry, persons of a visible minority group and persons with disabilities. Legal Aid Saskatchewan has an employment equity program approved by the Saskatchewan Human Rights Commission. Legal administrative education and experience within a legal environment is preferred.
For more details, please view this job on our website at www.legalaid.sk.ca.
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Additional Skills
- Provide basic information to clients and the public
- Maintain records
- Data entry
Specific Skills
- Schedule and confirm appointments
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Answer, screen and forward telephone calls
Typing (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- Switchboard 1-25 lines
- Electronic mail
- Electronic scheduler
- Internet browser