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Adecco, the leader in HR solutions is currently recruiting for a full time contract experienced Administration Assistant on behalf of our client in Regina. Our client is a world wide leader in the construction industry and has been on Canadas top 100 employers list for over 15 years.
We are seeking an experienced Administrative Assistant for their Regina District office to provide administrative support to all project coordinators, project managers, estimators and superintendents. This role will be based on a project site in Regina.
Key responsibilities in this administrative role include;
- Arranging details for meetings (room booking, catering, teleconference, invitations) and booking travel arrangements
- Maintaining office equipment and organizing and ordering stationary supplies, toner, etc when needed
- Providing support for other assistants as required
- Maintaining/updating distribution lists, phone lists and other databases
- Circulating shop drawings to sub trades /owners / architects
- Participating in job start up including creating all forms required (i.e. RFIs, fax transmittals, form letters, etc.)
- Project completion duties including:
- Assisting project manager in compiling information for Operations & Maintenance Manuals
- Combining site files with office files for storage
- Arranging for photography requirements for project completion photos
- Assembling reports/manuals
- Preparing subcontracts/purchase orders/contracts
- A minimum of 5+ years of administrative experience
- Strong computer skills in MS Office including Word, Excel, PowerPoint, and Outlook
- Construction knowledge or experience with administration in a construction company would be a major asset
If you are interested in this administration position or other administrative roles offered through Adecco, we encourage you to apply today on www.adecco.ca
Essential Skills
- Document use
- Oral communication
- Working with others
- Job task planning and organizing
- Computer use
Specific Skills
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Correspondence
Business Equipment and Computer Applications
- Windows
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
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